Checklist for (EU) internationals (in chronological order)
Apply for personal number at Skatteverket (visit office in Lund or Malmö).
When you receive your personal number you can apply for home insurance (at Folksam). However, as you don’t have BankID yet you won’t be able to pay for it. If you call Folksam you can arrange that they send you an invoice for 3 months, which should cover the amount of time until you get BankID to register your Swedish bank account. You could also wait until you have BankID but that may take a while.
Register your foreign bank account at Swedbank Malmö to receive your salary.
Can be done using coordination number but using personal number will save you another visit to Swedbank later on.
Apply for Swedish ID card (visit office in Malmö).
Remember to take your Skatteverket documents concerning your personal number and passport!
Appointments are made online and requires online payment. Bring proof of payment as well just in case.
Inform HR about your personal number.
Apply for Swedish bank account with personal number & Swedish ID.
Can also be done with coordination number but applying with your personal number will save you trouble later on.
When you receive your bank account, you can create BankID.
Inform Swedbank about your account to receive your salary.
With BankID, you can apply for a Swedish phone number.
You can also log into Forsäkringskassan to register for health care and the EHIC card. This can take up to 6 months. During this time, you’ll covered by Swedish health insurance within the Nordic countries, not outside.
Set up home insurance*
With a Swedish phone number, you can get Swish etc.
Setting up a bank account
For Lund University members, it is advisable to open a bank account with Swedbank, which is the official bank for salary payments. You can do this at one of Swedbank’s branches or a bank in the Sparbanken group, but it is more advisable to visit a Swedbank office. To open the account, you will need your personal number (personnummer). Some bank representatives might allow you to open an account with your coordination number, but you won't have access to all bank services (like BankID).
To open your bank account, you will need to provide your passport (and visa if applicable), the document from Skatteverket containing your personal number and the university contract. The account might be opened immediately, or you may be asked to fill out an application and come back in two weeks after receiving an SMS notification that your file is ready. Once the bank account is open, the bank representative will link it to your Lund University employment for salary deposits. For this to work, it is important to make sure that your employment is linked to your personal number (and not your coordination number which is the case when you arrive in Lund).
Alongside the bank's assistance, you can contact HR person Herbert Floria to avoid any potential delays or issues with the account setup.
If you have a foreign bank account
If you have a coordination number, you can visit Swedbank in Malmö to inform them about your foreign bank account, to have your salary transferred there. When you go, make sure to bring a copy of your employment contract, your passport, and the registration form (ask HR) including the Lunds Universitets Salary Payment agreement number. When you receive your Swedish bank account, you should be able to change it online using BankID. Note that if you register your foreign account with your coordination number, you need to go to Swedbank again to register it with your personal number as soon as you get it otherwise your Lund account is not connected to your salary. If you apply for your personal number as soon as you're in Sweden (takes about 2 weeks), it may be better to register your foreign account with a personal number.
JC/PT sign up
To get on the journal club and power talk lists, see the document “JC + PT” in this folder
To sum up:
You do the sign up for each semester via Teams (see Teams Channel Journal Club & Powertalk)
As a full time PhD students/postdoc, you should sign up for 2-3 JC’s and PTs; as a senior researcher, you should sign up for one slot each
Primula and other staff webpages
All staff webpages can be reached from (https://www.medarbetarwebben.lu.se) in Swedish or (https://www.staff.lu.se) in English.
Important shortcuts can be found on the right-hand side (Login shortcuts).
Primula is the system you need to log in to handle your employment/add information/ apply for vacation etc.
When you click on the Primula link, you will need to scroll down to “Lund University”, click and then log in using your LUCAT.
Under “My page” you can find information regarding your employment, apply for vacation, apply for reimbursement, add personal data and information etc.
Under https://www.staff.lu.se you can also find links to TimeEdit (for room bookings), Kompetensportalen (for courses/educations offered by the university), KLARA (for chemicals) and LUCRIS (Research Portal where you can find information regarding LU researchers, publiscations, projects etc) and much more.